ConferenceFlow User Guide

Quick instructions for registration, approvals, session attendance, projector operation, material issue, cards and backups.

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Attendee registration

  1. Open /register and complete the required personal, professional and CPSP fields.
  2. Email and CNIC/National ID must each be unique for the conference.
  3. After submission, save the registration reference shown in the confirmation dialog.
  4. In Manual Approval mode, an acknowledgement is emailed first. The four-digit PIN is emailed only after an administrator verifies the registration.
  5. Scan the session QR, enter the four-digit PIN, and confirm attendance.

Registration desk

Use Admin → Registrations to search by serial ID, PIN, name, CNIC, phone or email. Open a record to edit its fields, category and status.

Approval

Additional fields can be created under Admin → Form fields and made public, admin-only, or visible in both forms.

Sessions, QR and projector

  1. Create a session under Admin → Sessions. A fixed six-digit QR code is assigned immediately.
  2. Open Admin → Projector on the control device.
  3. Open the displayed Projector URL once on the projector computer.
  4. Select Check-in, Check-out or Feedback. The independent display updates automatically while the same QR URL is retained.
  5. Use Admin → Hall assistant on a phone to show the selected session QR or open its attendance URL directly.

Material issue

Open Admin → Materials, choose an item, then search or filter verified attendees. Issuing records the date/time, operator and optional remarks. Existing timestamps and remarks remain visible.

Reversing an issued item requires the currently signed-in operator's password.

Card templates

Use Admin → Card templates to create multiple physical sizes, upload backgrounds, drag printable fields and configure their position, font, size, minimum size, weight, alignment and colors. Long text automatically shrinks to remain inside its allocated box.

Email, Google Sheets and backups